How to access another user/department/shared Calendar in the Outlook Client
Posted by Chase Goodall, Last modified by Donald Sloat on 17 May 2018 10:57 AM
  1. In Calendar, click the Home tab.
  2. In the Manage Calendars group, click Open Calendar, and then click Open Shared Calendar.
  3. Type in the email address of the user or shared mailbox who's calendar you want to open

    1. Alternatively, Click Name to select a name from the Address Book.
  4. Click OK

After you access a shared Calendar for the first time, the Calendar is added to the folder pane.

The next time that you want to view the shared Calendar, you can click it in the Folder Pane.

If the other person whose Calendar you want to open hasn’t granted you permission to view it, Outlook prompts you to ask the person for permission. If you click Yes, a sharing request email message opens automatically. The message requests the person to share his or her Calendar with you and also provides the option to share your default Calendar with him or her.

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