Knowledgebase: Office 365 > Outlook Client
How to Set Up Out of Office Message
Posted by , Last modified by Donald Sloat on 01 May 2018 10:37 PM

How to Set Up Out of Office Message

To let others, know that you are not able to check your Email as you are away from your office, you can set an automatic Email response via Automatic Replies (Out of Office). The Out of Office will track any incoming Emails and only send a response once to each sender, even if multiple Emails are sent.

  1. Once logged in, click on File

  2. Click Automatic Replies (on the right menu)




  3. You have two choices to send Automatic Replies.
    • Inside My Organization
    • Outside My Organization

      

Use the following information to help you set up your automatic reply.

Setting

Description

a)       Don’t send automatic replies

Select this option to turn off automatic replies.

b)      Send automatic replies

Select this option to turn on automatic replies.

c)       Send replies only during this time period

Select this check box, and then set a start time and end time to control when automatic replies are sent.
If you don't set a time period, your automatic reply will remain on until you turn it off. You’ll be reminded your automatic replies are turned on each time you sign in to your mailbox.

d)      Send a reply once to each sender inside my organization with the following message

Use the text box to create a message that is sent only to senders who are inside your
organization. This option may not be available.

e)      Send automatic reply messages to senders outside my organization

Select this check box if you want automatic replies to be sent to senders outside your organization.
If you select the check box to send automatic replies to persons outside your organization, two other options are made available. Choose one of the following:

- Send replies only to senders in my Contacts list
Select this to limit automatic replies to senders who are in your Contacts folder. Senders who aren't in your Contacts folder won't receive the automatic reply.

- Send replies to all external senders
Select this to send your reply to all senders outside your organization.

f)        Send a reply once to each sender outside my organization with the following message

If you select Send replies to all external senders, in the text box type the reply
message you want sent.

 

Once completed, click on Ok.

Click on Turn off to disable the Automatic Replies for Out of Office.